The following URLs should be used when equipment is to be decommissioned and sent to surplus. The first URL is to be used to list the equipment. The second URL applies to media. If possible, the media should be wiped before it is turned over to surplus. If the media cannot be accessed, it can be noted when completing the second form. As of this time, there is no equipment to physically destroy media. The equipment will eventually be deployed and operated by the Surplus Department so the procedure will effectively not change.
I would advise separating the hardware and the media and turning them over to surplus NOT combined as a complete unit. That will help ensure that all efforts were made to minimize the chance that unauthorized individuals could access AgriLife data.